Before you book your Schengen visa appointment, it’s essential to understand the process to avoid delays, last-minute stress, or even rejection.

3 things to know before booking a Schengen visa appointment

Knowing where to apply based on your travel plans, securing an appointment at the right time, and gathering all necessary documents in advance can save you time and frustration. Here is why:

Understand where to get your Schengen visa appointment first

You must get Schengen visa appointments at the right consulate based on your travel itinerary:

• Single-country visit: Apply at the consulate of the country you intend to visit.

• Multiple-country visit: Apply at the consulate of the country where you will spend the longest time.

• Equal stay in multiple countries: Apply at the consulate of the first Schengen country you will enter.

Each consulate has its own procedures, find your destination in the Schengen visa appointment list:

Be careful about your Schengen visa appointment time, availability may change

When to get your Schengen visa appointment? Timing is crucial when applying for a Schengen visa. Applying too late can result in delays, while applying too early may not be allowed.

• Earliest possible application: Six months before your trip.

• Latest possible application: 15 days before your trip (not recommended).

• Recommended time: At least eight weeks in advance, as appointment slots fill up quickly.

Book your Schengen visa appointment as early as possible to avoid delays. You can apply six months before your trip (or nine months for seafarers) and no later than 15 days before departure, but applying last minute is risky. The best time is four to six weeks before travel to allow for processing.

During busy seasons like summer, winter holidays, and spring break, appointments fill up fast. If you plan to travel during these times, book two to three months in advance.

Visa processing usually takes 15 days but can take up to 45 days if extra checks are needed. If your visa is denied, you may need time to reapply, so applying early is wise.

What should you bring to Schengen visa appointments?

For your Schengen visa appointment, bring all required documents to avoid delays or rejection, such as:

• Passport: Must be valid for at least three months after departure from the Schengen Area and have two blank pages.

• Visa application form: Fully completed and signed.

• Passport-sized photos: Must meet ICAO standards (35mm x 45mm, white background).

• Travel itinerary: Includes flight reservations for round-trip travel.

• Proof of accommodation: Hotel bookings, rental agreements, or an invitation letter from a host.

• Travel insurance: Must cover at least €30,000 for medical emergencies and be valid in all Schengen countries.

• Proof of financial means: Recent bank statements, payslips, sponsorship letter, or proof of employment.

• Visa fee payment receipt: Normally €90 for adults, with some exceptions. Check all Schengen visa fees here.

• Biometric data: If required, fingerprints will be taken unless provided in the last 59 months.

• Additional documents: Depending on your visa type, you may need a business invitation, student enrollment letter, family proof, or parental consent for minors. Make sure to check all specific requirements before your Schengen visa appointment.

Booking your Schengen visa appointment doesn’t have to be stressful if you plan ahead!